Understanding Notary and Apostille Services in Hong Kong: A Practical Guide by Thomas Tse, Partner and Notary Public

Common Notarisation Needs

Personal Documents

• Identity verification
• Power of Attorney witnessing
• Affidavits and declarations
• Academic certificate certification
• Travel and immigration documents
• Guardian appointment documents

Business Documents

• International business contracts
• Company establishment papers
• Board resolutions
• Certificates of incorporation
• Property transaction documents

Family Matters

• Adoption documentation
• Travel sponsorship papers
• Study abroad documents
• Residency application support

Service Process Guide

1. Initial Preparation

Required Items:

• Original documents for notarisation
• Valid photo identification (Hong Kong ID or passport)
• Any relevant supporting documents

2. Document Processing

Our service includes:

• Document verification
• Identity confirmation
• Signature witnessing
• Certificate issuance

3. Additional Authentication

When required:

• Apostille certification (2-3 working days via Hong Kong High Court)
• Embassy/Consulate legalisation (for non-Hague Convention countries)

Types of Authentication

Standard Notarisation

• Basic authentication by Notary Public
• Suitable for simple document verification
• Same-day service available

Apostille Certification

• Required for Hague Convention countries
• Processed through Hong Kong High Court
• 2-3 working days processing time

Full Legalisation

• Required for non-Hague Convention countries
• Includes notarisation, apostille, and consular verification
• Timeline varies by destination country

Special Services

Document Translation

• Available for non-English/Chinese documents
• Professional translation services arranged
• Certified translations provided when required

Digital Delivery

• Digital copies available post-verification
• Original verification must be done in person

Making an Appointment

Contact Methods

• Phone/WhatsApp: 6888-9999 (Miss Law)
• Languages: English and Cantonese
• Online inquiry form available

Scheduling Tips

• Appointments recommended for prompt service
• Walk-ins accepted but may require waiting
• Same-day services available for simple documents

Problem Resolution

Document Rejection Support

If your document is rejected by foreign authorities:

1. Contact our office immediately
2. Provide rejection details
3. We will assist with document correction
4. Reissuance if necessary

Additional Information

Websites

• English: www.ytt.world
• Chinese: www.hongkongnotarypublic.com

Office Hours

• Regular business hours
• Emergency services may be arranged
• Appointment recommended for complex cases

Quality Assurance

• Professional handling of all documents
• Experienced Notaries Public
• Compliance with international standards
• Up-to-date knowledge of requirements

Tips for Efficient Service

• Pre-appointment Preparation
• Gather all required documents
• Verify document requirements for destination country
• Bring valid identification
• Prepare any supporting materials
• During Your Visit :
• Arrive on time
• Have documents organized
• Be prepared for identity verification
• Ask questions if unsure about any requirements
• Post-notarisation :
• Keep copies of all notarised documents
• Note any specific handling instructions
• Follow up on apostille/legalisation if required
• Store documents securely

Contact Information

For inquiries and appointments:

Phone/WhatsApp: 6888-9999

Ask for: Miss Law (Notary Assistant)

Leave a message if unavailable

Online inquiries welcome



Yip, Tse & Tang is committed to providing professional, efficient, and reliable notary services for all your international legal needs.

Contact us for solutions!

Call us or WhatsApp us for your fee quote.